PSA Authorization Letter 2026: Can Someone Else Claim Your Document?

Last Updated on October 3, 2026 by gillani

Need someone else to claim a PSA document on your behalf? Here’s what you need to know in 2026: PSA appointment slips are non-transferable and must bear the requester’s name. In practice, this means the person named on the booking is the one expected to show up and claim. Rules for representatives and authorization letters vary by outlet and are not published as a fixed national policy — always confirm with your specific CRS outlet before sending someone else. This guide explains the verified facts and includes a generic sample template (not an official PSA requirement).

Get Auth Letter

Can Someone Else Claim Your Document?

Why Do You Need an Authorization Letter? banner picture explaining about authorization letter

PSA appointment slips are non-transferable and must bear the requester’s name. Here’s what that means in practice:

The named requester should claim: The person named on the appointment slip is the one the outlet expects to show up.
Representative rules vary: Some outlets may accept authorization letters; others may not. There is no fixed national policy.
Confirm first: Always check with your specific CRS outlet before sending someone else — don’t risk a wasted trip.

What You Need to Prepare

If your outlet confirms it will accept a representative, prepare the following (exact requirements vary by outlet):

Your Valid ID: A government-issued ID (e.g., passport, driver’s license, or UMID).
Representative’s Valid ID: The person acting on your behalf must also present a valid ID.
PSA Reference Number: If you’ve requested a PSA document before, keep this number handy.
Authorization Letter: A written letter authorizing your representative to process your request.

How to Write an Authorization Letter for PSA

Here’s a simple generic format for reference (not an official PSA requirement):

Authorization Letter

Sample Authorization Letter

[Your Full Name]
[Your Address]
[City, Province, ZIP Code]
[Date]

Philippine Statistics Authority (PSA)
[PSA Branch Name]
[PSA Branch Address]

Subject: Authorization Letter for PSA Document Request

Dear Sir/Madam,

I, [Your Full Name], residing at [Your Address], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to process my PSA document request on my behalf.

The documents I am requesting include:

[List of documents, e.g., Birth Certificate, Marriage Certificate, etc.]

I have attached a copy of my valid ID and my representative’s valid ID for your reference. Please assist them in processing my request.

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Full Name]
[Your Contact Number]

Step-by-Step Guide to PSA Online Appointment with Authorization Letter

Step 1: Prepare the Authorization Letter

Write the authorization letter using the format above. Make sure to include all required details and sign it.

Step 2: Visit the PSA Website

Go to the official PSA website: https://www.psa.gov.ph. Look for the “Online Appointment System” or “Serbilis Outlet Services” section.

Step 3: Create or Log In to Your Account

New users: Click on “Register” and fill in your details (name, email, and contact number).
Existing users: Simply log in with your credentials.

Step 4: Choose Your Preferred PSA Branch

Select the PSA branch nearest to you. If you’re in a major city like Manila, Cebu, or Davao, choose the most convenient location.

Step 5: Select the Document You Need

Choose the type of PSA document you need, such as:

Birth Certificate
Marriage Certificate
Death Certificate
CENOMAR (Certificate of No Marriage)

Step 6: Pick a Date and Time

The system will show available slots. Choose a date and time that works best for your representative. Pro tip: Arrive 10-15 minutes early to avoid delays.

Step 7: Pay the Processing Fee

Document fees depend on the channel. At the CRS outlet counter: ₱155 per copy for birth, marriage, and death certificates; ₱210 per copy for CENOMAR/CENODEATH. PSAHelpline (physical delivery): ₱365 per copy for birth/marriage/death, ₱420 per copy for CENOMAR. Payment options shown at checkout vary by channel.

Once payment is confirmed, you’ll receive a confirmation email with your appointment details.

Step 8: Provide the Authorization Letter to Your Representative

Give the signed authorization letter, along with a copy of your valid ID, to your representative. They will need these documents when visiting the PSA office.

Step 9: Your Representative Visits the PSA Office

On the scheduled date, your representative will visit the PSA office. They must bring:

Printed confirmation email
Authorization letter
Your valid ID (copy)
Their valid ID (original)
Payment receipt

Tips for a Smooth PSA Online Appointment with Authorization Letter

Double-check the authorization letter: Ensure all details are accurate and complete.
Provide clear instructions: Guide your representative on what to do and expect.
Book early: Slots can fill up quickly, so schedule your appointment as soon as possible.

Quick Summary: PSA Online Appointment with Authorization Letter

Step	What to Do
Step 1	Prepare the authorization letter and required documents.
Step 2	Visit https://www.psa.gov.ph.
Step 3	Create an account or log in.
Step 4	Select your preferred PSA branch.
Step 5	Choose the document you need.
Step 6	Pick a date and time.
Step 7	Pay the fee for your channel (outlet counter: ₱155/₱210; PSAHelpline: ₱365/₱420).
Step 8	Provide the authorization letter and your ID to your representative.
Step 9	Your representative visits the PSA office on the scheduled date.

FAQs

Not necessarily. Appointment slips are non-transferable and must bear the requester’s name. Representative rules vary by outlet — confirm with your specific CRS outlet before sending someone.

Conclusion

Because PSA appointment slips are non-transferable and must bear the requester’s name, the safest approach is for the named requester to claim in person. If you must send someone else, confirm your outlet’s representative rules first — they vary by outlet and are not a fixed national policy.

PSA Authorization Letter 2026: Can Someone Else Claim Your Document?

Can Someone Else Claim Your Document?

What You Need to Prepare